New Employee Forms Wizard

Introduction
Appointment Information
Personal Information
Emergency Contact
General Information
Tax Withholdings
Direct Deposit
Public Records Exemption
Outside Employment
Previous State Employment
Parking
Finish

Welcome to the FSU New Employee Forms Wizard. This application will walk you through completing the forms required for employment at Florida State University.

You will need the following information from your Department Representative to complete these forms: Position Number (if applicable) and email address of department representative.

Please read each section carefully and fill out items completely.

Please Note: The Form I-9 is required for ALL new hires and will not be completed in this process. Please make an appointment with your Department Representative to complete the Form I-9 in person providing the authorized List A or List B & C original document(s) by your first day of work.

If you will be working remotely or cannot be on campus for your first day of work, please contact your department representative for remote hire instructions and retrieval of the Remote Hire Authorized Agent Form. You will need to make an appointment with a local Notary Public and have them read and complete the Remote Hire Authorized Agent Form. This will give the Notary Public the authority to act as FSU's Authorized Agent to complete the Form I-9. As a federal form, the Form I-9 must be completed by your first day of work. Once completed, please submit both forms to Human Resources as instructed on the Remote Hire Authorized Agent Form.
Upon completion of this process, you will be asked to electronically sign these forms and have the opportunity to print the forms if needed.

Click below to complete your new employee forms.

Please tell us about you and your new appointment:

*Is this a salaried position or OPS?

*Is this a graduate assistant appointment?

*Position Number:

*Effective Hire Date:

Class Title:

Working Title:

*Department:

Supervisor Name:
(If Applicable)

*Department Representative Email:

*Confirm Dept. Rep. Email:

Add Backup Dept. Rep. Email

Backup Department Representative Email:

Confirm Backup Dept. Rep. Email:

*Is this a faculty (tenure-track, non-tenure track, visiting, adjunct, or visiting in lieu of adjunct) appointment?

Note: This does not include Teaching Assistants, Graduate Assistants, or Research Assistants.

*Is this a classroom teaching position?

*Are you competent in the SPOKEN English language?

*Are you a current or former law enforcement officer, other employee or spouse or child of one who wishes to claim exemption from public records disclosure under FL Statutes 119.07?

*Have you been convicted of a felony for the sale of or trafficking in or conspiracy to sell or traffic in a controlled substance committed on or after October 1, 1990, as defined in Chapter 893, F.S.?

Note: If "Yes" is selected, more information may be required.

*Are you currently employed by FSU?

*In a salaried appointment?

*Are you being hired for a position at FSU's Developmental Research School (DRS), the Florida State University's K-12 Charter School?

*Will you be working in any position outside the university while employed?

*Are you currently employed by another State University System (SUS) institution?

*Are you currently employed by an agency of the state of Florida?

*Were you previously employed by Florida State University, any State University System or any agency of the State of Florida in a salaried, benefits-earning position?

*Have you ever been a member of a State of Florida administered retirement plan?

*Previous FRS Employer

*Which State of Florida administered retirement plan(s) were you a member of?

*Are you retired from a State of Florida retirement plan?

*Retirement Date:

*Under the University's Employment of Relatives (Nepotism) Policy, relatives [defined as individuals related to each other in one of the following ways, whether by blood, adoption, marriage (in-laws/step), or other legal action: spouses; parents; grandparents; children; grandchildren; siblings; aunts/uncles; nieces/nephews or other persons residing in the same household, including but not limited to domestic partners] may not be employed in positions where they will report, directly or indirectly, to each other. Deans, Directors, Department Heads and Principal Investigators (PI) are responsible for ensuring that employees in their units do not control the scheduling, timekeeping, performance evaluations, disciplinary actions, reporting effort, verification of research progress or other work performance, employment, or payroll functions for their relatives. Additionally, personnel appointments on a sponsored research account are restricted to persons who are not relatives of the Principal Investigator (PI). Do you have relatives working at FSU?

Relative Name Relationship Department Job Title

*Please select your citizenship from the following list:

Retiree Definition You are considered retired if:

1. You have received any benefits under the FRS Pension Plan (including DROP), or
2. You have taken any distribution (including a rollover) from the FRS Investment Plan, or alternative retirement programs offered by state universities (SUSORP), state community colleges (SCCORP), state government for senior managers (SMSOAP), or local governments for senior managers.

Personal Information

*Social Security Number:

Note: If you are a Non Resident Alien who has not yet received a Social Security Number, please contact your department representative
for a Temporary Number. You will need to provide proof of applying for a Social Security Number to your department representative.

Employee ID:

Your Name:

Title:

*First Name:

Middle Name:

*Last Name:

Suffix:

Maiden Name:

Contact Information:

*Phone Number:

Home Phone:

Work Phone:

Cell Phone:

FSU ALERT is Florida State University's emergency notification system. If there is a condition which threatens the health and safety of persons on campus, university officials will warn the campus community using one or more methods, including text messaging. More information can be found on the web at http://alerts.fsu.edu/

If you wish to be notified via text messaging, please indicate the appropriate phone number in the FSU Text Alert field.

FSU Text Alert Phone:

*E-mail Address:

Home Address: Please enter your address in your home country.

Check here if your home address is outside of the United States

*Address 1:

Address 2:

*City:

*State:

*ZIP/Postal:

*County:

Country:

If you would like your tax information mailed to a different address other than your home, please fill out the form below.

Or check here if Mailing Address is the same as Home Address

Mailing Address: Will be used for mailing W-2s and other Human Resources documents. Mailing address must be a US address.

*Address 1:

Address 2:

*City:

*State:

*ZIP:

*County:

Country:

Emergency Contact

*First Name:

*Last Name:

*Phone Number:

Home Phone:

Work Phone:

Cell Phone:

*Relationship:

Use my home address.

Use a different address:

*Address 1:

Address 2:

*City:

*State:

*ZIP:

*County:

Tax Withholdings

Form W-4

Complete Form W-4 so that the correct federal income tax can be withheld from your pay. Consider completing a new Form W-4 each year and when your personal or financial situation changes.

For assistance refer to the W4 instructions and the IRS Tax Withholding Estimator.

1a	First Name and Middle Initial:	Update these field values from the "Personal Information" tab.
	Last Name:
	Home Address:
	City, State, Zip:
1b	Social Security Number
1c	Withholding Status	If your last name differs from that shown on your social security card, you must call the Social Security Administration at 1-800-772-1213 for a replacement card.
2	Two Jobs Total	Complete this step if you (1) hold more than one job at a time, or (2) are married filing jointly and your spouse also works. The correct amount of withholding depends on income earned from all of these jobs. Do only one of the following: Use the Tax Withholding Estimator (link above) for most accurate withholding for this step (and Steps 3-4); or Use the Multiple Jobs Worksheet on page 3 and enter the result in Step 4(c) below for roughly accurate withholding; or If there are only two jobs total, you may check this box. Do the same on Form W-4 for the other job. This option is accurate for jobs with similar pay; otherwise, more tax than necessary may be withheld TIP: To be accurate, submit a 2024 Form W-4 for all other jobs. If you (or your spouse) have self-employment income, including as an independent contractor, use the estimator.
3	Total amounts for claimed dependents (see form for details)	Complete Steps 3-4(b) on Form W-4 for only ONE of these jobs. Leave those steps blank for the other jobs.
4a (optional)	Other income
4b	Deductions
4c	Extra withholding

Direct Deposit

*Financial Institution:

*Phone Number of Financial Institution:

*Routing Code:

*Account Number:

*Account Type:

Direct Deposit, using a United States bank account, is a requirement for all FSU employees.

Once the direct deposit account has been established within OMNI, employees can update their banking information and/or add an additional account by accessing the Employee Central Portal Page within OMNI or by submitting a new Direct Deposit Authorization form to Payroll Services.

To complete your New Hire Documentation, please read the following instructions and then click the Finish button in the top right-hand corner of the page. Your forms will then be generated for your review and electronic signature.

Once you have completed all paperwork, which includes providing a copy of your social security card and the completion of a notarized form, all employees are required to complete the online orientation for new employees which can be found at https://hr.fsu.edu/working-fsu/new-employees.

Outside Employment:

*Name of proposed employer:

Address of proposed employer:

*Address Line 1:

Address Line 2:

*Nature of proposed employment:

*Date Employment Begins:

*Scheduled workdays & hours at FSU:

*Proposed workdays & hours for outside employment:

*Total hours per week outside FSU:

*Total hours per week at FSU:

Previous State Employment:

Name at Prior Agency (if not current)

State of Florida Agency or University Dates of Employment (Month/Year) Salaried Position

Parking

At Florida State University, all student, faculty, and staff vehicles parked on campus must be registered for a valid Virtual Parking Permit. Faculty and staff (A&P and USPS only) are eligible for a pre-tax payroll deduction program in which enrollees pay for parking in equal installments each pay period.

Further information about parking at FSU can be found at https://transportation.fsu.edu/parking-information

Please go back and correct the errors in the tabs marked with an asterisk. Thank you.